How to Add Captions to YouTube Videos [Step-by-Step 5 Methods] 🎊

Learn how to add captions to YouTube videos in 5 different ways. Discover methods using YouTube's built-in tools, video editing software, and online subtitle editors. Make your videos accessible and inclusive with these easy captioning techniques!

Page Table of Contents

Dawn Tang

Updated on Aug 22, 2023

0 Views | 0 min read

In today's digital landscape, creating inclusive and accessible content is more important than ever. Adding captions to videos not only enhances the viewing experience for viewers with hearing impairments but also improves overall engagement and reach.

Whether you're a seasoned content creator or just starting your YouTube journey, learning how to add subtitles to MP4 is a valuable skill.

In this guide, we will explore various methods and tools to seamlessly incorporate captions into your YouTube videos, ensuring that your content is enjoyed by a diverse and global audience. Let's dive in and make your videos accessible to all!

Methods Effectiveness Difficulty
EaseUS VideoKit Generate subtitles automatically in one click. Super easy
Sonix Transcribe files to subtitles. Relatively Easy
YouTube auto-sync Add a transcript file and auto-synch the video timing. Easy
Type manually in YouTube Enter your captions while playing the video. Tricky but flexible.
CapCut Add subtitles to YouTube videos on iPhone/Android. Easy

Why Add Subtitles to Your YouTube Videos

Adding text to videos offers numerous benefits, making it a valuable practice for content creators. Here are some compelling reasons why you should consider adding subtitles to your YouTube videos:

😀Accessibility: Subtitles make your content more accessible to viewers with hearing impairments or those who may have difficulty understanding the audio. Subtitles ensure that everyone, regardless of their hearing abilities, can enjoy and engage with your videos.

👩🏼‍🤝‍👩🏽Reach a Global Audience: Subtitles transcend language barriers, allowing viewers from different countries and language backgrounds to understand your content. By providing subtitles in multiple languages, you can expand your audience and reach a broader international viewership.

👩‍💻Enhanced Engagement: Subtitles can improve viewer engagement and retention. Some viewers prefer reading captions along with the audio, which helps them better grasp the content and stay engaged throughout the video.

Add Captions to YouTube Videos in 5 Different Methods

Now that you understand the importance of adding subtitles to your YouTube videos, let's explore five different methods to accomplish this seamlessly.

1. EaseUS VideoKit🥇

EaseUS VideoKit is a video editing software that adds captions directly to your video timeline using an AI algorithm. This allows for precise control over caption placement and timing. Also, you don't have to generate SRT files before, you can export the subtitle file instead.

The video editor also allows users to control the text style, font size, subtitle position in the video, and more. You can also use the best vocal remover to remove background noise, separate accompaniment, and vocals, compress, convert, and merge videos, etc.

Here's a simple step to add and edit subtitles in your YouTube videos using EaseUS VideoKit.

Step 1. Open EaseUS VideoKit and find the "Subtitle Generator" panel.

open easeus videokit

Step 2. Click "Choose File" or drag the YouTube video file to the interface.

Choose File

Step 3. Wait for the AI analyzing.

ai analysis

Step 4. Click the "Text" button to change the text, or customize font, background, and position under "Style" menu.

set up subtitles

Step 5. Click "Export Subtitle" to select exported subtitle format, "Save to" to change location, and press "Export" to export the video with subtitles.


Spread the word to make content more inclusive together!


2. Sonix🥈

Online ASR (Automatic Speech Recognition) software Sonix automatically generates captions by transcribing the audio of your video. You can customize the font type, size, color, and position, and adjust and fine-tune timestamps.

While not perfect (only 30m free trial), it can serve as a starting point for manual adjustments. Learn how to add and customize YouTube subtitles using Sonix.

Step 1. Visit the Sonix website and start a free trial.

Step 2. Create the account and click "START FREE TRIAL".

Step 3. Upload your downloaded YouTube video, select the language and click the Transcribe button.

Step 4. Select "Subtitle" > "Split transcript" to split the transcript into subtitles automatically.

Step 5. Adjust your subtitles and timing, click "Customize subtitles" for more settings.

Step 6. Choose "Burn-in" from the "Subtitle" menu, and wait for the processing of videos with subtitles. Then you can download the video.


3. YouTube Auto-Sync🥉

Utilize YouTube's automatic captioning or manually add captions through YouTube Studio. While YouTube's built-in captioning tool provides a convenient way to add captions to videos, it does have some drawbacks, including inaccuracies in transcription, limited language support, customization options, and difficulties with accents and live streams.

Firstly, we can create subtitles in real time by entering them as the content plays.

Step 1. Go to the YouTube Studio.

youtube studio

Step 2. Use the "Subtitles" tab on the left to add titles in different languages, or edit the subtitles for uploaded videos using the right "Subtitle" option.

click subtitle

Step 3. Or select a video from the "Content" panel and open the video for "Subtitles".

click subtitle detail

Step 4. Click "Add Language" and select one, then click "ADD".

Add Language

Step 5. Choose "Auto-sync" to enter the transcript manually with timing or copy and paste the subtitle file.

choose Auto-sync

Step 6. Choose "Save Draft." Then you can hit "Publish" to post the video.

Save Draft

Here's a video guide for your reference:

  • 0:00 Introduction
  • 0:34 Adding subtitles while uploading
  • 0:44 Adding captions after a video has been uploaded
  • 0:55 How to add subtitles through the editor
  • 2:53 Timing your captions

4. Type Manually in YouTube🏅

You can upload subtitles or type your transcript manually for captions and subtitles. This offers precise control but can be tricky and time-consuming.

Step 1. Go to the studio and click the "Subtitles" panel on the left side.

Step 2. Select the video and click "Add Language".

Step 3. Click "ADD" and choose "Type Manually".

Step 4. Enter your captions and enable "Pause while playing".

Step 5. Use the keyboard shortcuts to speed up.

Step 6. Click "Publish".

Type Manually in YouTube

5. CapCut🎖️

Once CapCut creates the captions, you can edit them manually. Simply select the language used in the video, and CapCut will generate text based on the audio content. This handy tool expedites the process while offering customization options for precise captions.

This app for iPhone and Android devices enables a one-click generation of video subtitles, but may not always be 100% accurate and lacks more configurations. See the process below.

Step 1. Open CapCut on your mobile phone.

Step 2. Click "New project" and import the local YouTube video.

Step 3. Click "Text" at the bottom and choose "Auto captions".

auto caption capcut

Step 4. Select the sound source and language.

Step 5. Tap "Start", after that, you can edit the caption manually.

Wrapping up

In conclusion, adding captions to your YouTube videos through the discussed five methods enhances accessibility, engagement, and reach. Choose the most suitable approach for your content and create an inclusive viewing experience for a diverse audience.

For a simplified approach, consider utilizing EaseUS VideoKit, a user-friendly tool that streamlines the captioning process. Embrace these captioning techniques to create inclusive content that resonates with a global audience. Happy captioning!

Add Subtitles to YouTube Videos FAQs

1. How do I turn on captions on all YouTube videos?

To turn on captions on YouTube videos, you can open the video, and enable the cc button at the bottom to turn them on.

2. How do you get captions on YouTube if there is no CC button?

To show the captions on YouTube, follow these steps:

  • Visit YouTube and click on your profile picture.
  • Select "Settings" from the dropdown menu.
  • In the left-hand menu, click on "Playback and performance."
  • Toggle the option "Always show captions" to enable or disable captions.
  • Toggle the option "Include auto-generated captions (when available)" to enable or disable automatic captions.

3. How do you take captions from YouTube videos?

To extract captions from YouTube videos, you can:

  • Open the video you want to access the transcript for.
  • Click on the three-dot menu located below the video player.
  • Choose "Open transcript" from the options provided.
  • Click and drag to select the entire transcript text.
  • Copy the text using Ctrl + C (Windows) or Command + C (Mac).
  • Open a text editor, paste the copied text, and save the file.

EaseUS VideoKit

All-in-one Video and Auido Tool

Be Creative Now!

Our Team

  • Daisy

    Daisy is the Senior editor of the writing team for EaseUS. She has been working in EaseUS for over ten years, starting from a technical writer to a team leader of the content group. As a professional author for over 10 years, she writes a lot to help people overcome their tech troubles.…
    Read full bio
  • Myra

    Myra joined EaseUS in 2017. As a big fan of Apple products, she mainly focuses on iOS data transfer and iOS troubleshooting tips. Meanwhile, she is expanding her knowledge and skills in other fields like data recovery and disk management. Myra is open-minded and likes both extensive and intensive reading. Other than reading and writing, she is also fond of mobile games and K-pop stars.…
    Read full bio
  • Sofia Albert

    Thank you, dear reader, for taking the time to read my articles and for visiting the EaseUS website. I hope you find my articles are helpful. Have a nice day!…
    Read full bio
  • Jane Zhou

    Jane is an experienced editor for EaseUS focused on tech blog writing. Familiar with all kinds of video editing and screen recording software on the market, she specializes in composing posts about recording and editing videos. All the topics she chooses are aimed at providing more instructive information to users.…
    Read full bio
  • Melissa Lee

    Melissa is a sophisticated editor for EaseUS in tech blog writing. She is proficient in writing articles related to multimedia tools including screen recording, voice changing, video editing, and PDF file conversion. Also, she's starting to write blogs about data security, including articles about data recovery, disk partitioning, data backup, etc.…
    Read full bio
  • Jean

    Jean has been working as a professional website editor for quite a long time. Her articles focus on topics of computer backup, data security tips, data recovery, and disk partitioning. Also, she writes many guides and tutorials on PC hardware & software troubleshooting. She keeps two lovely parrots and likes making vlogs of pets. With experience in video recording and video editing, she starts writing blogs on multimedia topics now.…
    Read full bio
  • Gorilla

    Gorilla joined EaseUS in 2022. As a smartphone lover, she stays on top of Android unlocking skills and iOS troubleshooting tips. In addition, she also devotes herself to data recovery and transfer issues.…
    Read full bio
  • Jerry

    "Hi readers, I hope you can read my articles with happiness and enjoy your multimedia world!"…
    Read full bio
  • Larissa

    Larissa has rich experience in writing technical articles. After joining EaseUS, she frantically learned about data recovery, disk partitioning, data backup, multimedia, and other related knowledge. Now she is able to master the relevant content proficiently and write effective step-by-step guides on related issues.…
    Read full bio
  • Rel

    Rel has always maintained a strong curiosity about the computer field and is committed to the research of the most efficient and practical computer problem solutions.…
    Read full bio
  • Gemma

    Gemma is member of EaseUS team and has been committed to creating valuable content in fields about file recovery, partition management, and data backup etc. for many years. She loves to help users solve various types of computer related issues.…
    Read full bio
  • Dawn Tang

    Dawn Tang is a seasoned professional with a year-long record of crafting informative Backup & Recovery articles. Currently, she's channeling her expertise into the world of video editing software, embodying adaptability and a passion for mastering new digital domains.…
    Read full bio
  • Sasha

    Sasha is a girl who enjoys researching various electronic products and is dedicated to helping readers solve a wide range of technology-related issues. On EaseUS, she excels at providing readers with concise solutions in audio and video editing.…
    Read full bio