How to Caption a Video: Best Way to Subtitles Instagram Videos

A good caption is helpful to convey your ideas in your video works. But how to caption a video or how to caption videos for the most popular platforms like YouTube, Facebook, and Instagram? You can find the most practical guide in this post, and we will also introduce some free video caption software to you.

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Windows 11/10/8/7

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Melissa Lee

Updated on Aug 01, 2023

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When making a video, it's great to add captions to your work to make your ideas more understandable to attract more audience. The videos with appropriate captions will spread more widely than normal videos, especially on some platforms where the users value video more than some types of content, such as on YouTube, Facebook, and Instagram.

If you want to add subtitles or captions to your videos but don't know how to caption a video, this post can solve your problems. We will talk about how to caption videos for the platforms we mentioned above, and we will also introduce some handy video caption software to you. Come and find the most suitable way for yourself. 

Best Video Caption Software on Windows 10/8/7 

If you are using a PC with Windows 10/8/7, don't miss the best software called EaseUS Video Editor, which can help you add captions to videos. This video caption tool enables you to create freestyle texts, add open captions, and closed captions to a video from the beginning to the end easily within a few clicks.

As long as you're working with a Windows PC, you can always download the all-in-one video caption maker for free and get ready to utilize the full-scale text options for your movie's opener, title, and subtitles.

If you plan to make your videos more attractive and impressive, some video and sound effects are available, such as transitions, overlays, and background music. You can even add text effects to make your captions look more interesting.

Key Features:

  • Convert video and audio formats, such as convert video to MP4, GIF, MOV, and so on
  • Add dynamic captions to your videos
  • Adjust caption's fonts, size, type, opacity, color with many attractive styles
  • Crop video without watermark quickly and effortlessly
  • Remove background noise from video free

Download this versatile video caption software to improve your videos!

  Free Download
Windows 11/10/8/7

Steps to Add Captions to a Video on Windows 10/8/7:

You only need to go through those three steps to get your work done. Follow this guide now.

Step 1. DOWNLOAD Launch EaseUS Video Editor on your PC, and click on "Import" > "Import file" to add the video you want to edit into this software.

import video files

Step 2. Then, click on the "+" icon in the corner of the video to add it to the timeline.

add video to timeline

Step 3. If you have an SRT file containing all the subtitles you want to add to the video, import it into this editor and add it to the timeline. Don't forget to sync the SRT file with your video on the timeline.

import srt file

This software also supports inserting subtitles into the video manually. You can choose the "Text" option and click on the "Insert New Subtitle" to add new captions.

insert subtitles manually

And this software even offers you some templates to caption the video.

caption template

Step 4. You can edit the video with other editing tools, like trimming, rotating, cropping, etc. Finally, hit the "Export" button to save the edited video to your computer.

There are options to adjust the settings freely, and you can select the suitable output format, video quality, and so on.

export video

How to Add Captions to YouTube Videos 

There are mainly two ways to caption a YouTube video according to the features of the video. For example, you can transcribe the video's dialogue to subtitles automatically using the caption generator provided by YouTube itself. But if your YouTube is silent or has some specific requirements for the captions, it would be better to add captions to videos manually.

How to Caption a YouTube Video Automatically

Adding captions to a YouTube video can be automatic. For the video with a voiceover to it, YouTube can use speech recognition technology to create captions for your videos automatically.

Thus far, the automatic captions are available in English, Dutch, French, German, Italian, Japanese, Korean, Portuguese, Russian, and Spanish. Here's how you can review automatic captions and make changes if needed.

Steps to Generate Captions to YouTube Videos:

Step 1. Sign in to YouTube Studio. Then, select "Subtitle" from the left menu.

add captions to youtube video

Step 2. Click the video to which you want to add captions or subtitles.

Step 3. Under "Subtitles," click "More" next to the subtitles you want to edit.

Step 4. Review automatic captions and edit, or remove any part that hasn't been properly transcribed.

How to Caption a YouTube Video Manually

As machine learning algorithms generate automatic captions, it's inevitable for the machine to interpret the spoken content wrong. As a result, the quality of the captions may vary.

For creators who demand professional captions effects, or if the YouTube video is silent, you still need to use specialized video caption software, such as EaseUS Video Editor or Camtasia, to create captions from scratch. 

Steps to Add Captions to YouTube Videos:

Since we talked about adding captions to a video using EaseUS Video Editor in the last part, we will teach you how to add captions with another video caption software.

Step 1. Launch Camtasia and click "Audio Effects" in the sidebar. Then choose "Captions."

Step 2. Add the "Captions" effect to your audio track. When the Caption Waveform appears, you can split it into four-second increments.

Step 3. Click one fragment and type the text that you want to add to the video into the box.

add caption to video camtasia step 3

Step 4. After that, click another fragment and repeat the operations. Then you can click Share to export and save the captions.


How to Caption a Video on Instagram 

In this part, we will talk about how to add captions or subtitles to an Instagram video. First of all, we need to prepare the editing tool. To make it more convenient, we can choose to add captions using the online caption maker.

We recommend the Kapwing caption software, a trouble-free online choice for adding captions to your videos.

Steps to Caption Videos for Instagram:

Step 1. On your PC or Mac, make sure that you open the official Kapwing website.

Step 2. Click "Upload" to select the video you want to caption from your computer or paste a link to the video you want to add captions to get started.

add captions to video online step 1

Step 3. Click "Add subtitle" so you'll fill the area "Write your subtitle here..." You can type and time your subtitles by setting them to the current time. You can also use the arrow keys to change the position of your added subtitles. Then continue with the "Text Options" on the left pane.

add captions to video online step 2

Step 4. With the presets ready, click "Create!" You'll be redirected to a new processing window. This might take a little longer for Kapwing to process the added caption effects. You can directly download the captioned video with a watermark. Or, register and sign in to get the finer work without a watermark.

Step 5. Publish the video with captions to Instagram.


How to Caption a Video on Facebook 

To make your Page's video accessible to a broader audience, you can automatically add captions to it. You can also add captions manually or import an SRT file to create captions for you.

Steps to Add Captions to Videos on Facebook:

Step 1. From your News Feed, click "Pages" in the left menu to go to your page.

Step 2. Click "Photo/Video" at the top of your Page's timeline, and select a video from your computer, and then upload it. 

Step 3. After that, click "Subtitles & Captions(CC)" in the column on the right. Select the way to caption your video. You can auto-generate captions, type them by yourself, or import a SubRip (.srt) file.

Step 4. Click "Next" > "Publish" to caption your video on Facebook. 

add caption facebook publish

How to Add Captions to Video with Google Drive 

Google Drive is another made-ready video caption maker that goes compatible with your computer and mobile devices. You're recommended to add captions to make your content available to a larger audience, particularly the deaf, hard-of-hearing viewers or speakers of different languages.

You can use Google Drive to add captions to your videos on PC, Android, iPhone & iPad. On your computer, you can add captions to a video like this.

Steps to Add Captions to Video with Google Drive:

Step 1. Sign in to

Step 2. Click the video you want to add captions to > Click More > Click Manage caption tracks.

add captions to video using google drive

Step 3. Click Add new caption tracks > click Select file and choose a caption or transcript file.

Step 4. Choose the language for the captions and a name for the track. Click Upload.

Step 5. After uploading your video, you can continue editing the caption track by going to Manage caption tracks again. Click the caption tack you want to edit and click Edit.

Step 6. Click the "Save."


In this post, we introduce 6 kinds of ways to caption videos with different video caption software. As you see, each video caption software can help you create simple and professional captions.

Among all those applications, EaseUS Video Editor is the most powerful one because it offers more functions than adding captions. Don't miss this all-in-one tool that you can download for free. Click on this button to get it now.

  Free Download
Windows 11/10/8/7

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