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Videos Too Large? How to Make Videos Smaller to Email Here!

Myra updated on Feb 14, 2023 | Home > Video Converter Tips

Alright so you've just made an amazing 10-15 minute video on the dangers of global warming and what we can do to cool our planet. You're proud of the video and you want to share it with your friends and family by email. You create an email and attempt to attach the video and now you don't know why your Gmail isn't sending the file. This is a common problem.

You see, media files have a virtual weight to them, a 1-2 minute video can be up to 10 MBs and larger videos can be considerably bigger in terms of file size. More than a decade ago, we only had two alternatives to email and share video files – copy-pasting data into a flash drive and/or using a sharing platform.

Fast forward to today and you can use multiple techniques to compress the overall size of the video file while retaining its original quality. Luckily for you, I'm going to talk about some easy and unique ways to share videos via email, without breaking a sweat. So here goes…

Size Limits for a Video to Be Sent:

You have to understand that any email service you use will come with certain size limitations when you talk about emailing videos. In light of this, we've listed the total video sizes popular email platforms allow users to send as an attachment.

  • iCloud (20 MB)
  • Gmail (25 MB)
  • Outlook (10 MB to 20 MB (for MS Exchange accounts)
  • AOL (25 MB)

How to Make Videos Smaller to Email with Movavi Video Converter


Movavi is a free drag-and-drop video editor tool you can use to compress your videos and share them via email without messing up the quality. The tool is easy to use and both Mac and Windows users can compress video files on Movavi. How to do it:

Step 1. Download Movavi.

Step 2. Click on "+Add Media"; drag and drop your file.

Step 3. Click on the tab that displays the original size of your file then use the "File Size" filter to adjust the size of the video.

Step 4. Click on the "Convert" tab located at the bottom left of the interface, and voila! You're done. 

How to Make a Video Smaller to Email with VLC

open vlc

When it comes to emailing large videos, some formats such as AVI or MKV will make it harder for you to attach the file. The only way to successfully send videos via email is to convert them into small files, in formats such as WMV or FLV. VLC is excellent free video playback and compression tool that can quickly and effortlessly convert bigger files. Best of all, you won't need to install an additional tool or software. Here is how to do it:

Step 1. Install the VLC Media Player and open the interface.

Step 2. Next, click on "Menu" then "Media – Convert/Save" (select and add your file here).

Step 3. Click on "Profile" and choose a format (FLV or WMV).

Step 4. Go to "Destination File" and click on "Browse" to select where you want to save the file.

Step 5. Click on "Start", and VLC will automatically compress/convert your video file.

How to Make Video Files Smaller for Email with iMovie


iMovie is a free tool for editing videos and movies and all the latest Mac laptops and devices come pre-installed with this application. Other than editing, the app is a simple way to cut and shorten large videos, making it easier to share via email and on your social media. You can also choose to cut the video and send a specific part of it too.

Moreover, the software also enables users to make the video file email-ready. Here's what you'll need to do:

Step 1. Start the software, and tap on the arrow displayed right at the top of the menu selection option.

Step 2. Select the file you need to import on your laptop and right-click on the "My Movie" option.

Step 3. Now choose the part of the video you want to send in your email and click on the "+" symbol.

Step 4. When that's done, all you need to do is export the file. Choose (File – Share – Email) and click on "Small" to compress the total file size.

Step 5. And voila, just like that your video will be ready to email.

Note: This is only for Mac users.

How to Compress Video Files for Email Online with Clideo


Clideo is another exceptional video editor and compression tool that you can use to convert your file into different formats no matter what operating system you use. Here is how you can do it:

Step 1. Install Clideo, click on "Tools" and select "Compress Video".

Step 2. Select and upload the file by clicking "Choose File" then choose a format or visual you wish to convert/compress the video in. You can compress a file in a variety of different formats such as MOV, AVI, MP4, etc. You can also select a file from your Google Drive or Dropbox.

Step 3. Depending on how fast your internet speed is, the tool will automatically convert the file in a matter of minutes.

Step 4. Once the compression is done, click on "Download Video". You will be able to see the new format and compression size right next to the file. Then, just save the file on your computer and you're good to go.

Bottom Line

So there you have it, a list of some of the best ways you can convert and compress larger videos to quickly and effortlessly email them to friends and/or upload them to your social media.

Frequently Asked Questions

1. How to email a video that is too large?

If your video is more than 25 MB in size, you can use your Google Drive to automatically include and send the video as an email. If the file is bigger than 25 MB, it's better to use a reputed video editor tool such as VLC or Clideo, to compress the file into a smaller format.

2. How to compress a video to send in an email?

If you want an easy, one-click method to compress files, transform your file into a zip folder. It's simple. Zipping the file will help retain the quality of the video while minimizing its size.

For Windows users:

Select your video file, right-click on it and select the following option:

 "send to - compressed (zipped) folder"

For Mac users:

Right-click on the files and select "compress name" and the file will automatically convert to a zip folder

3. How to make videos smaller for email on iPhone?

Videos made from an iPhone are quite large to email as is. The best solution is to compress the file using free video editing software. You can use the EaseUS Multimedia video converter and compressor to quickly compress the overall size of the file without compromising the quality of the video. The tool is very easy to use and has an intuitive process.

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